As an event planner, one of the most important things to consider when arranging your event is making certain that everything stays under budget and as much money as possible is saved. One of the biggest costs when it comes to planning an event is the price of the venue.

Because of this, event planners are left with the difficult task of negotiating the price of the venue so that it easily fits into the budget that has been set in place. There are many things that event planners can do to make their venue more affordable, but the items listed below are some of the best options available.

Plan Ahead

Before you sit down to discuss the price of a venue, make sure that you first develop an amount that you are able to pay. Setting up your budget beforehand will help make it easier to negotiate a price for the venue.

You should also determine the remainder of your budget during the planning process as well. Knowing what you are willing to spend on the venue, will allow you to have the confidence that you need to receive the best price possible.

Compare Prices

It is also a good idea to compare the prices that you will be paying when it comes to other similar venues. By knowing this information, you will be able to understand the value of the particular venue that you are considering.

Make sure that you consider all the costs that go into the cost of the venue. These items could be items, such as bartenders, taxes, service charges and other vendors who may be included in the price of the venue.

Be Flexible

You may also be able to receive a better price on your venue if you are willing to be a bit flexible on some of the specifics in regards to the event that you are planning. For example, you may be able to receive special pricing if you are able to alter the dates of your event somewhat.

Likewise, if a particular night is required, but you can be more flexible on the size of the space that is required, you may be able to receive a special price as well. There are many different areas where event planners can offer a bit of flexibility and receive a discount. The trick is to discuss those areas with the venue coordinator.


Above all, it’s important that you are honest with your venue coordinator regarding the amount that you are able to spend and the price that you expect to pay. You should also make sure that you make the commitment right away once you find the deal that you are looking for. By waiting, you may find that the agreement that you have arranged is no longer available at a later date.

As an event planner, saving money when planning the event is an important part of the job that you have been trusted with completing. By trying out these tips, you will be able to find the price that you are looking for at an amazing venue that will help your event be a fantastic success.

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