A round table meeting or discussion is a format that is seen in many academic, political, and corporate settings. Each person often has an equal right to participate, owing to the circular layout often used in round table meetings.
What Is The Format Of A Round Table Meeting?
A round table discussion opens up the possibility about serious discussion and group feedback for the main presenter in a way that is more informal than a workshop or panel presentation. Presenters are often termed “hosts” and only offer short handouts (often a one-page informational page with the main points and maybe some questions) since the emphasis is on group discussion, instead of being a formal presentation. The idea is to get everyone at the table participating in the discussion and involved in it.
The Main Features Of A Round Table Meeting
• Informal group discussion
• Concentration on discussion
• Audience will play an active role
There are several different structures to round table discussions.
Basic Structure Of A Round Table Discussion
Introduction: The presenter introduces himself and why he’s there.
Participant Introductions: The participants introduce themselves and their interest in the topic. If multiple topics are going to be discussed, then the last point is moot.
Topic Introduction: The presenter introduces the topic to the audience.
Main points: The main idea – along with any relevant sub-ideas – are presented to the audience.
Discussion: This will take up most of the time.
Review: You will tell the round table what you’ve talked about, and you will summarize it with the main points.
Conclusion: You will thank everyone for attending and participating in the discussion, and you will let them know if you will follow up and talk about when the next meeting will happen.
How Does One Lead A Round Table Meeting?
Leading a round table meeting can be really tough. Some of the participants might not want to speak up that much, and others could talk for too long and take the discussion in a whole new direction. It is crucial to know what the characteristics of great round table discussions look like, and to learn some tips for managing round table meetings in the right way. These things are discussed below.
Features Of An Effective Round Table Meeting
• You will want to manage the time in a smart way so that you can cover everything.
• The main presenter should communicate a clear message and try to get great feedback from those participating in the discussion.
• The main presenter should moderate the discussion and talk to each participant at the table, leaving no one behind.
• The audience should be asked to answer specific questions.
• The main presenter should offer a one-page print-out with the most important points (and many times some important questions).
How Do You Effectively Manage A Round Table Meeting?
• Have at least 20 questions prepared for a 30-minute discussion to help keep the conversation going.
• Have open-ended questions.
• Get input from the less talkative participants.
The steps, tips, and points outlined in this article should help you have a great round table meeting.